Data Privacy Notice

Westminster Group Foundation values the personal information you provide to us. This Data Privacy Notice explains how we protect your personal data and how you can control how we use your personal information.

If you want to change the way in which we use your data you can manage your preferences, across all Westminster Group Plc., companies with our privacy tool.

www.wg-plc.com/contact-preferences

If you have a question about how your personal information is used please contact us using the methods below:

Email: info@wg-foundation.org
Phone: +44 1295 756300
Postal address: Westminster Group Foundation, Westminster House, Blacklocks Hill, Banbury, Oxfordshire, OX17 2BS, United Kingdom.

The information we collect

We collect information that you provide when you ask us to contact you. Should you make a donation, we may require additional financial information.

The legal basis for processing your personal data

In general the reason we will be processing your data is because you have consented to receive information from us.

There are times where we will want to tell you about new products or services we are offering. In this case we shall be using legitimate interest as the basis for processing.

Cookies

Cookies are small text files that we use to improve your experience of our website. The cookie file is generated by our website and is accepted and processed by your computer’s browser software. You can disable the cookies using your browser’s options, although if you do this you may not be able to use some of the services on this site.

We set no third-party (tracking) cookies in your browser.

First-party cookies are those set by our server. Third-party cookies are set by a server outside our control. We only set first-party cookies, to store any custom preferences. First-party cookies are set by our web server and shared only to our domain.

First-Party cookies we set are:

  • WordPress preference cookies
  • Google Analytics cookies

How we use your data

We use the information you give us to:

  • provide you with information you have requested
  • keep you informed and updated on relevant products or services you may be interested in
  • improve our website and the range of services and products we provide

Who we share your data with

We will not share your data to any other company without your prior consent. We will never sell your data to another company.

However, we do use companies for our business operations who process your data under our control, these companies include:

  • MailChimp for our email marketing campaigns
  • 1and1 who provide website hosting
  • Microsoft who provide our document management and email infrastructure
  • Paypal for payment processing
  • Google.com who provide website analytic services

If you have provided specific consent on our contact forms or privacy tool we may share your information with other Westminster Group Plc companies so they can contact you regarding products and services they provide.

Under some circumstances we may be required to disclose or share your information without your consent, for example if we are required to by the police, the courts, or for other legal reasons.

Keeping your information safe

We take data protection and data security very seriously. We have implemented a number of organisational and technical measures to ensure that only the people who need to see the data are allowed access and that the data is protected when stored and transmitted.

Data Retention

Our data retention period is six years. However, we endeavour to remove personal data before this time when not required to meet other statutory retention periods.

Data Accuracy

We want the information we hold about you to be correct. Therefore, if you have new, or updated, information then please tell us about the changes. You can do this by emailing us at info@wg-foundation.org, or by calling us on +44 1295 756300.

Subject Access Requests

It is your right to know what personal data we hold about you. If you want to find out this information, then please write or email us to make your request.

Data Erasure

If you don’t want us to hold personal data about you anymore you can request for the data to be deleted. As long as there are not statutory reasons for us retaining the data for a certain period, e.g. financial transaction data must be retained for 6 years, then we will remove your data immediately once we have verified that it was you who made this request.

What if you don’t want to hear from us?

If you decide that you don’t want to receive information from us anymore please send a request to info@wg-foundation.org. We will then stop contacting you immediately.

Complaints

If you have a complaint please contact us at info@wg-foundation.org and we will deal with your request promptly.

If you are still not satisfied with the way your complaint was handled, you can refer your complaint to UK Information Commissioner’s Office. https://ico.org.uk/concerns/

Other Information about Westminster Group Foundation

Our registered charity number is 1158653.

Our Registered Address is Westminster House, Blacklocks Hill, Banbury, Oxfordshire, OX17 2BS.